Sending SMS Alerts

Learn about SMS Alerts in Kindertales

Overview

This guide will explain everything there is to know about SMS Alerts.

• Getting Started with SMS Alerts
• SMS Alert System Rules
• Who can send SMS Alerts?
• How families & staff opt-in
• How families & staff opt-out
• How to compose an SMS Alert
• Details about the Sent folder

Getting Started with SMS Alerts

Before using SMS Alerts with your families, please familiarize yourself with the contents of this article. We recommend that you inform your families that you will begin using SMS Alerts, and tell them about opting in, opting out, and the fact that the SMS Alerts are one-way messages only.

SMS Alerts are one-way messages only

SMS Alerts are intended to be used for things like school closures due to bad weather, or other time-sensitive notifications. Do not construct messages in a way that may solicit a response. If a parent or staff member replies to an SMS Alert, they will receive the following response: “You cannot reply to this SMS. If you have a question, please contact your provider directly.”

SMS Alert System Rules

1. Messages are sent every 10 mins (ie 11:10, 11:20 etc). So for example, a message submitted in Kindertales at 10:03 AM will reach recipients at 10:10 AM.
2. When a staff member or parent opts-out by replying STOP, they are opted out immediately. It takes 4 hours for the Kindertales system to reflect this opt-out status.
3. If a parent or staff member opts out from receiving SMS messages by replying STOP, they can opt back in immediately by replying UNSTOP. If they choose to opt out a second time, they are restricted from opting in for 30 days.

Who can send SMS Alerts?

All users with access to the web-based Director portal have access to send SMS messages. Available recipients are restricted based on the user’s role and location permissions. SMS Alerts can not be sent via the Classroom app. Users who can access SMS Alerts:

• Restricted Directors
• Directors
• Admins
• Superadmins

Opting In

1. Primary and Secondary parent users can opt-in via their child’s Enrollment Form or via the Family manager in a child’s profile. All tertiary users can be opted-in by the Primary parent user or by an administrator via the Family manager.
2. For parents with multiple children in Kindertales, they can use any child’s Enrollment Form to opt-in or opt-out of SMS Alerts. The cell phone number and opt-in box will remain in sync across all child's Enrollment Forms.
3. Staff are opted-in automatically when their phone numbers are added via the Staff management settings
   
   
   

Opting Out

1. Parents can opt-out at any time by replying STOP to a received message or by un-checking the SMS Alerts Opt-In option found on the enrollment form and in Family user management.
2. Staff can opt-out at any time by replying STOP to a received message
3. Staff or parents who have opted out appear greyed out in the SMS Alerts Contacts screen. If they are greyed out, it is not possible to send them an SMS Alert.
   
   

Sending an SMS Message

1. Click on SMS Alert in the main menu.
2. Add contacts by going to the Contacts tab or hitting the green plus button next to the To field
   
   
   
   
3. Select your contacts and click Add Contacts to message. Contacts who have opted out on the enrollment form or by replying STOP will be greyed out and not selectable.
   
   
   
   
4. After adding your contacts compose your message and click Preview Message
5. Confirm your message and recipients on the preview screen
6. Sent messages and recipients are available on the Sent page

Sent Messages

The Sent tab contains details about all messages sent via SMS Alerts, including:

• Who sent the message
• When the message was sent
• To whom the message was sent
• Whether the message was successfully received
• The contents of the message